Private Organizations (POs) are self-sustaining special interest groups formed by individuals acting outside their official government duties. Authorized by the Installation Commander, these organizations provide opportunities for Peterson SFB personnel to connect through shared interests and contribute positively to the base community. Private Organizations must meet established requirements to operate on the installation.

Private Organizations must receive authorization from the Installation Commander before operating on Peterson SFB. Unofficial organizations with $1,000 in assets over a three-month period are required to become a registered Private Organization.

To begin the approval process, submit the required organizational documents to the Private Organization Monitor.

Ongoing Requirements

Private Organizations must maintain current documentation and submit updates to the Private Organization Monitor according to the following schedule:

• Constitution & Bylaws: Every two years
• Insurance Waiver or Liability Insurance Policy: Annually
• Meeting Minutes: Following each organized membership meeting
• Point of Contact (POC) List: Annually or when new officers are elected
• Financial Statement: Annually
• Budget Statement: Annually

Fundraising

Private Organizations may conduct up to three fundraising events per quarter on the installation, subject to the following requirements:

• All fundraising activities require prior approval through the Private Organization Monitor.
• Fundraising is not authorized during the Combined Federal Campaign (CFC) or Air Force Assistance Fund (AFAF) campaign periods.
• Fundraising requests must be submitted before the activity takes place.

Operating Restrictions

Private Organizations must comply with the following restrictions:

• Activities may not duplicate or compete with AAFES, Services activities, or Nonappropriated Fund Instrumentalities (NAFIs).
• Selling alcoholic beverages is prohibited.
• Continuous resale activities and operating amusement or slot machines are not authorized.

Facilities & Logistical Support

Private Organizations are responsible for providing their own equipment, supplies, and materials. Meeting spaces may be made available for reasonable durations and frequencies.

Organizations must reimburse the Air Force for any additional government expenses incurred, such as utilities or janitorial services.

Dissolving a Private Organization

Organizations intending to disband must notify the Force Support Squadron Commander/Director and provide a time-phased plan for dissolution.

For required forms, documentation, or assistance with establishing and maintaining a Private Organization, please contact the Private Organization Monitor.

Private Organization Monitor
21 FSS/FSR
Phone: 719-556-7196
Email: 21FSS.FSR.PrivateOrgs@us.af.mil